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PRIVACY NOTICE

Last Updated 15 August 2022

This privacy notice sets out how 1Spatial collects and uses your personal data in connection with our website, the services we offer (and receive from our suppliers) and any job applications we process. It also describes your rights regarding our use of your data. In collecting your personal data we are acting as a data controller.

Your access to our website, use of our services and job applications are also subject to the specific terms that govern those areas and these should be read alongside this privacy notice.

Who are we?

We are 1Spatial Group Limited. Our headquarter address is:

Tennyson House

Cowley Road

Cambridge Business Park

Cambridge

CB4 0WZ

Contact us

If you have any enquiries about our use of your personal data, you can contact us in the following ways:

United Kingdom:

  • By post at Tennyson House, Cowley Road, Cambridge Business Park, Cambridge, CB4 0WZ
  • By email at data.protection@1spatial.com
  • By telephone on +44 (0)1223 420-414

United States:

  • By post at 8614 Westwood Center Drive, Vienna, VA 22182-2278, United States
  • By email at data.protection@1spatial.com
  • By telephone on +1 (0)703 444 9488

Australia:

  • By post at Level 1, 29 Kiora Road, Miranda, NSW 2228, Australia
  • By email at data.protection@1spatial.com
  • By telephone on +61 (0)2 9527 9592

Belgium:

  • By post at Clos Chanmurly 13, 4000 Liege, Belgium
  • By email at data.protection@1spatial.com
  • By telephone on +32 (0)4 367 5313

When do we collect your data?

We may collect your data in the following ways:

  • Information you give us – This could be by visiting our website, by filling in a form, by purchasing and/or using a product or service from us, by communicating with us via email, web forms, social media, telephone calls, chat or other methods of communication, by signing up for a webinar or attending an event, by subscribing to receive 1Spatial marketing material, by applying for a job or by providing services to us.
  • Information we collect about you via automated means – When you visit our website, view a 1Spatial advertisement on a third-party website or read an email, we may automatically collect information about you via cookies, tags and similar technologies. You can find out more about this in our Cookies Policy.
  • Information we receive from other sources – We may receive information from third parties, such as independent exhibition organisers, suppliers, partners, sub-contractors, social media platforms and paid advertising platforms. We have carefully selected these third parties through a due diligence process to ensure that Personal Information is adequately protected.
  • Information we may collect from publicly available sources – from time to time, we may collect personal data about you, which can be collected from publicly available sources (including open source data sets or media reports) or that you or a third party has made publicly available.

What type of personal data do we collect?

In providing our website, services and processing any job applications, we may collect and process different types of personal data about you for different processing purposes. The types of personal data we collect depends on who you are and how you interact with us and includes the following:

Identity dataFirst name, last name
Contact dataEmail address, telephone number, physical address
Transactional dataName, physical address, email address, telephone number, bank account details (in relation to your company), other medium of content delivery.
Technical dataInternet log information, including device type and unique identifier, IP address, login information (where relevant), browser type and version, time zone setting, browser plug-in types and versions, operating system, mobile network information and platform, and visitor behaviour patterns.
Marketing and communications dataMarketing preferences, service communication preferences, job title, company name, geographic location, email address, industry sector.
Job application dataName, surname, education, experience, visa requirements, expected salary and other information required to process your application.

How do we use your data and what is our lawful basis for doing so?

We use your personal data for the purposes set out in this section. If we wish to make any changes to these purposes, or if we wish to use your personal data for any purpose that is not listed in this section, we will notify you using the contact details we hold for you:

Use of website

If you browse our website

When you browse our website, we collect and process Technical Data to help us understand how you are using and navigating our site. We do this so that we can better understand how you may wish to use our products and services and to ensure we can preserve network and information security.


Our legal basis for processing


It is in our legitimate interest to use personal data in such a way to ensure that we provide access to our site in a secure and effective way.

If you use the interactive features on our website

We will collect and use personal data about you when you use certain features on our site. For example, depending on the nature of your enquiry, we may process your Identity Data, Contact Data and Technical Data when you make an enquiry.


Our legal basis for processing

It is in our legitimate interest to use personal data in such a way to ensure that we can respond to your enquiries and to provide access to our site.

Use of cookies

We and our third-party partners use cookies, web beacons, pixel tags and other similar technologies (which we generically refer to as “Cookies”) to collect data from the devices that you use to access our sites and any emails that you receive from us. Further information about our use of Cookies is provide in our Cookie Policy.

Providing our services

If you purchase our services (or provide services to us as a supplier)

We collect and maintain personal data that you submit to us for the purpose of supplying our services (or where you provide services to us as a supplier). We may collect and process Identity data, Contact data, Transactional data whether you are interacting with us on your own behalf or on behalf of any organisation you represent.


Our legal basis for processing


It is necessary for us to use your personal data to perform our obligations in accordance with any contract that we may have with you for the services, or it is in our legitimate interest or a third party’s legitimate interest to use personal data in such a way to ensure that we provide our services in an effective, safe and efficient way.

If you have a general question or need help with any issue concerning our services

When you make an enquiry, we will collect and process your Identity data, Contact data and, if applicable, certain Transactional Data, as well as any other personal data you volunteer that is relevant to your enquiry.


Our legal basis for processing


It is in our legitimate interest to use your personal data in the ways described above to ensure that we are able to help you with your enquiry, provide a good standard of service and improve our customer services.

Hosting and managing events or webinars

From time to time, we may organise, sponsor and host events or webinars for the purpose of promoting our business or other reasons. If you register for or attend one of our events or webinars, we may use your Identity data and Contact data to record your attendance at the event or webinar and for related record-keeping purposes and, if relevant, we may collect and process any dietary requirements you may have. You may also feature in photographs taken at our events and such photographs may appear in publications that we make available.


Our legal basis for processing


It is necessary for us to use your personal data in this way to perform our obligations in accordance with any agreement that we may have with you where you have signed up to attend an event or webinar, or it is in our legitimate interest or a third party’s legitimate interest to use your personal data in such a way to ensure that the event or webinar is operated in an effective way. We may also send you communications that may appeal to you after the event or webinar. We may specifically ask your permission to use your photographs or when asking you about dietary requirements.

Direct marketing

We use your Identity data, Contact data and Marketing and communications data to send you (or the organisation you represent) marketing communications by email.


Our legal basis for processing


It is in our legitimate interest to use your personal data for marketing purposes, for example to decide what marketing content we think may appeal to you.
It is in our legitimate interest to use your personal data to send our marketing to you by post or to your business (or work) email address.


However, we will only send marketing communications by email to you at your individual (i.e. your webmail) email address where you have consented to receive such content by email by soft opt-in, or where we have another lawful right to send marketing to you using your individual email address.

Job applications

If we use your personal data in connection with our recruitment activities

We use your Job application data for recruitment purposes, in particular, to assess your suitability for any of our positions that you apply for, whether such application has been received by us online, by email or by hard copy and whether submitted directly by you or by a third-party recruitment agency on your behalf. We also use your Identity data and Contact data to communicate with you about the recruitment process, to keep records about our recruitment process and to comply with our legal and regulatory obligations in relation to recruitment.


Our legal basis for processing

Where we use your personal data in connection with recruitment, it will be in connection with us taking steps at your request to enter into a contract we may have with you or it is in our legitimate interest to use personal data in such a way to ensure that we can make the best recruitment decisions.
We will not process any special (or sensitive) categories of personal data or personal data relating to criminal convictions or offences except where we are able to do so under applicable legislation or with your explicit consent.

How long do we store your data for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements. Further information about our data retention periods may be obtained by emailing us at data.protection@1spatial.com.

Sharing personal data

We only share personal data with others when we are legally permitted to do so. When we share personal data with others, we make sure that there are appropriate contractual and security arrangements in place to ensure the continued safeguarding of your personal data.

We may share your personal data with others such as our third-party suppliers, payment providers, any relevant advertising partners, any event partners or professional advisers.

Such recipients of data may be based outside the United Kingdom or European Economic Area (“EEA”) who we engage to help us, amongst other things, fulfil your order, process your payment details and/ or provide support services. We only transfer your Personal Information outside of the UK or EEA:

  • Where the transfer is to a place that is regarded by the UK Government or European Commission as providing adequate protection for your Personal Information.
  • Where we have put in place appropriate safeguards.
  • Where you have consented to it, or there is another legal basis to allow us to make the transfer.

How do we secure your data?

The security of all personal information is very important to us. We have taken the necessary and appropriate technical and security measures to safeguard personal data, which we review routinely. In the UK, we are certified to Cyber Essentials Plus and are working towards achieving certification of the international information security standard, ISO/IEC 27001.

The site may from time to time contain links to the websites of our partner networks, or other third party organisations. If you follow a link to any of these websites, we do not accept any responsibility or liability for the way they handle your personal data or their privacy practices.  You should exercise caution and look at the Privacy Policy applicable to the website in question in order to be familiar with how such third parties will handle your personal data.

We acknowledge that the information you provide may be confidential. We do not sell, rent, distribute or otherwise make Personal Information commercially available to any third party, but we may share information with our service providers for the purposes set out in this Privacy Notice. We will keep your information confidential and protect it in accordance with our Privacy Notice and all applicable laws.

Your rights as a data subject

We respect and place significant importance on your rights.  If you wish to exercise any of these rights, please email data.protection@1spatial.com or, in the case of your right to opt out of direct marketing, follow the instructions below. To process your request, we may ask you to provide identification details for verification purposes.

Your rights are as follows:

  • The right to opt out of direct marketing

You may opt out of receiving direct marketing at any time. You may exercise this right by following the “unsubscribe” link on our website, following the unsubscribe link in relevant emails or by emailing us at: data.protection@1spatial.com.

  • The right to be informed

As a data controller, we are obliged to provide clear and transparent information about our data processing activities and the data that we hold about you. This is provided by this privacy notice and any related communications we may send you.

  • The right of access

You may request a copy of the personal data we hold about you free of charge. Once we have verified your identity and, if relevant, the authority of any third-party requestor, we will provide access to the personal data we hold about you.

You will not have to pay a fee to access your personal data. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may respond in an appropriate or proportionate manner to your request.

  • The right to rectification

If you believe we hold inaccurate or incomplete personal information about you, you may exercise your right to correct or complete this data. This may be used with the right to restrict processing to make sure that incorrect/incomplete information is not processed until it is corrected.

If you believe that any information we have about you is incorrect or incomplete, please contact us data.protection@1spatial.com as soon as possible. We will take steps to seek to correct or update any information that we hold to be inaccurate.

  • The right to erasure (the ‘right to be forgotten’)

Where no legal basis or legitimate reason continues to exist for processing personal data, you may request that we delete the personal data. We will take all reasonable steps to ensure erasure. If we have shared your personal data with others, we will let them know about the erasure where possible.

  • The right to restrict processing

You may ask us to stop processing your personal data. We will still hold the data but will not process it any further. This right is an alternative to the right to erasure.

  • The right to data portability

You may request your set of personal data be transferred to another controller or processor, provided in a commonly used and machine-readable format. This right is only available if the original processing was done on the basis of consent, the processing is by automated means and if the processing is based on the fulfilment of a contractual obligation.

  • The right to object

You may object to the processing of your Personal Information by us. If we are unable to demonstrate our legitimate grounds for that processing, we will no longer process your Personal Information for those purposes. You may also object to the processing for the purpose of direct marketing (see above) or if processing involves automated decision-making and/or profiling.

  • Your right to complain

If you have a complaint about our use of your Personal Information in the United Kingdom, we would prefer you to contact us directly in the first instance so that we can address your complaint. However, you can also contact the Information Commissioner’s Office via their website at www.ico.org.uk/concerns or write to them at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Updates to this privacy notice

We regularly review and, if appropriate, update this privacy notice from time to time, and as our services and use of personal data evolves. If we want to make use of your Personal Information in a way that we haven’t previously identified, we will contact you to provide information about this and, if necessary, ask for your consent.

We will update the date of this document each time it is changed. It is your responsibility to familiarise yourself with the changes made to this Privacy Notice.

Legal disclaimer

Some of the information on this Website may contain projections or other forward-looking statements regarding future events or the future financial performance of the Company. We wish to caution you that these statements are only predictions and those actual events or results may differ materially.

We refer you to the Company’s annual reports as well as the Company’s most recent prospectus on file with the United Kingdom Listing Authority. These documents contain and identify important factors that could cause the actual results to differ materially from those contained in our projections or forward-looking statements, including, among others, dependence on core technology; limited operating history; fluctuations in quarterly results; dependence on new product development; rapid technological and market change; reliance on sales by others; management of growth; dependence on key personnel; rapid expansion; technology risks; volatility of stock price; growth of the Internet; financial risk management; and future growth subject to risks.