CAFM ROI: How Fast Can Facility Management Software Pay for Itself?
Facility managers, operations leads, and finance teams share the same question:
When will a Computer-Aided Facilities Management (CAFM) tool deliver a return on investment (ROI)?
The answer... often much sooner than you think. Tools like VertiGIS FM reduce costs, risks, and admin time, helping you see measurable savings across administration, maintenance, and contracts.
Why CAFM ROI Matters
Running an estate is complex. Costs rise quickly as assets spread across multiple sites, and inefficiencies creep in through siloed systems (spreadsheets, Outlook calendars, paper trails), emergency repairs & compliance risks, plus missed contract renewals or knowledge loss
A CAFM tool streamlines these challenges by centralising data, automating workflows, and cutting risks, all of which shorten the time to ROI.
1. Administrative Cost Savings
Many organisations manage stock lists, invoices, and budgets in separate systems. This creates inefficiencies that scale with your operations.
The impact:
- Up to 30–70% time savings on admin tasks (GEFMA 460 research)
- Improved data accuracy and reduced risk of misinformation
Instead of multiple disconnected tools, CAFM consolidates everything into one system.
2. Maintenance & Compliance Cost Savings
Maintenance isn’t just fixing things when they break, it’s about proactive planning and compliance. Without a strategy, organisations face:
- Costly emergency repairs
- Shorter asset lifespans
- Higher liability and safety risks
The impact with CAFM (GEFMA 460):
- 10–30% savings on upkeep and repair
- Automated scheduling and compliance reporting
- Extended asset life through smarter planning
3. Contract Management Savings
Many estates still rely on spreadsheets or calendars to track contracts. This creates “knowledge debt” and risks like:
- Missed termination dates
- Costly auto-renewals
- Poor cost forecasting
The impact with CAFM (GEFMA 460):
- 5–10% savings through better contract oversight
- A single, auditable system for all contracts
- Clear visibility for finance teams
ROI in Numbers
Here’s what savings can look like per building:
And with implementations starting from £3,000, the ROI equation becomes easy to calculate.
See Your ROI in Minutes
With savings across admin, maintenance, and contracts, many organisations find that VertiGIS FM pays for itself within the first year.
Want to know your exact payback period? Our free business-case calculator gives you a personalised ROI forecast in just 15 minutes. Simply share:
- Number of admin staff
- Average maintenance spend
- Contract costs
- Number of buildings managed
In return, you’ll receive a no-obligation ROI report that shows when your investment pays for itself, how much you’ll save each year, and which areas deliver the fastest returns. You can stop guessing and start measuring!
Get Your ROI Report
See exactly when your investment pays off and where you’ll save the most.
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