1Spatial is committed to high standards of corporate governance in all its activities. The Company does not comply with the UK Corporate Governance Code. However, the Board recognises the value of the Code and has regard to its requirements as far as is practicable and appropriate for a public company of its size and nature. The Board regularly reviews guidance from regulatory bodies, supported by its Nominated Advisor, and responds as appropriate.
Matters Reserved for the Board
All matters that have a material impact upon the company or any of its subsidiaries will be referred to the Board. However, below is a schedule of matters reserved specifically for the decision of the Board or a duly authorised committee thereof. The Board has the authority to obtain outside legal or other independent advice at the expense of the Company.
- Approval of full year (preliminary) and half year results announcements.
- Approval of dividend policy and payment.
- Adoption of significant change in accounting policies or practices.
- Approval of all circulars and prospectus to shareholders.
- Changes relating to the capital structure of 1Spatial plc.
- Approval of increases in share capital of any Group Company, or equivalent financing arrangement above £1,000,000.
- The approval of all guarantees given by the Company.
- The approval of any new or increase in borrowing facilities exceeding £1,000,000 (or equivalent), or cancellation of such facilities.
- Change in 1Spatial plc Company status.
- Convening general meetings of 1Spatial plc.
- Recommending to shareholders the approval of alterations to the Memorandum and Articles of Association of 1Spatial plc.
- Making any take-over offer for another company or other companies within the City Code on Takeovers and Mergers and considering a response to any such approaches to the Company.
Annual report and accounts
- To issue the Annual Report and Accounts of 1Spatial plc having approved the following:
- Strategic Report.
- Directors Report.
- Remuneration, Audit and Nomination Committee Reports.
- Accounts and notes to the accounts.
Appointments and structure
- Appointment and removal of the Chairman of Hays plc.
- Appointment, removal and re-election of the Directors of Hays plc.
- Appointment and removal of the Secretary of Hays plc.
- Reviewing succession planning for the Group Plc Board and senior management of the Group.
- Carry out a formal and rigorous review of its own performance and that of its committees and individual directors on an annual basis.
Budgets, contracts and business development
- Approval of strategic plans of the Group.
- Approval of the annual budget of the Group and subsequent revision requested by the Group Plc Board.
- Approval of significant changes in treasury and foreign currency policy of the Group.
- Approval of investment proposals where the one off cost exceeds £1,000,000 (or equivalent) or the revenue cost exceeds £1,000,000 (or equivalent).
- Approval of material contracts with a revenue impact of £1,000,000 in terms of gross fees per annum or whose terms could give rise to an abnormal loss.
- Significant changes to the Group’s activities to include, acquisitions or divestments or entry into a new foreign jurisdiction, or exit from an existing one.
- The Group plc Board must be advised of all litigation either proposed by or commenced against the Group, including recommendations for settlement.
- To receive reports directly from the Chief Executive Officer / Chief Financial Officer on the Group’s internal control systems and to consider amongst others:
- Changes in the nature and extent of significant risks to the business.
- The key risks and how these are evaluated and managed.
- To review annually the effectiveness of the Group’s internal control systems and consider:
- For identified weaknesses, the actions being taken and the timeliness of rectification.
- The effectiveness and output of the management’s review process.
- Incidence of major control weaknesses, their cause and potential impact on the business.
- Approving terms of reference for Board Committees and agreeing division of responsibility between Chairman and Chief Executive Officer.
- Recommendation to shareholders to appoint or remove the Company’s auditors including approval of their fees.
- Appointment or removal of the Company’s principal advisors.
- Approval of the policy for charitable and political donations.
- Approval of major changes in employee share and incentive schemes.
- Major changes in the applications of Group Pension Schemes.
- Approval of the Group’s Health and Safety Policy.
- Monitoring of the Directors and Officers Liability Insurance.
- Agreeing fee levels for Non-Executive Directors.